Solutions & Frameworks

Solutions and frameworks extend the capability of an EIM solution to meet a specific situation or ‘use case’. They typically provide the approach, phases, and deliverables required for successful implementation.

Overall, the project solutions & frameworks have been aligned with the EIM implementation methodology phases, providing you with an industry solution or quick start framework based on a detailed understanding of your business needs. This provides you with the ability to optimise the time-to-value for your implementation projects.

Provides a foundation for a solution that caters to your specific requirements.

As your organisation’s information grows, you will find that the business requires a means to control and regulate the information within their documents.  This may be to ensure consistency across the brand or to meet compliance and regulatory requirements.

An enterprise-wide controlled document framework allows the management of documents that set and drive standards.  Controlled Documents help to ensure work is done in a predictable and safe way across the business, providing a single source of truth and defining the authorised way of working.

You can leverage this framework to build and configure a Controlled Document Solution which caters to your specific business needs. The solution will manage the complete lifecycle of your documents, from their creation all the way through to disposition. The solution allows you to manage who can access, edit and approve these documents, while at the same time providing detailed auditing and reporting capabilities so that you can track every Controlled Document in your system throughout its lifecycle.

Align your engineering data assets and business needs through our EDM Framework.

As your assets move through their lifecycle, from initial concept to manufacture and into maintenance, they generate an astounding amount of information in many different forms including: drawings, descriptions, work orders, maintenance reports, etc.  Many of these are vital controlled documents requiring multiple versions and iterations.

As such, a systematic Engineering Data Management (EDM) framework is becoming increasingly important to properly control your engineering data and allow your engineers to focus on their core engineering responsibilities.

A successful EDM framework allows you to: successfully map an asset’s lifecycle, capture all data around an asset or project, view assets and all their respective data on a centralised viewing platform, assign the correct responsibilities and securities around sensitive engineering data, share documentation and collaborate with team members and third-party contractors, automate time consuming manual processes, and centralise the storage of data in a secure controlled environment.

Astral will work with you to develop a robust and forward-thinking EDM framework, from strategy and design through to implementation.  We make sure that at all steps best align with your engineering and business needs, and leverage Astral’s 20 years of experience in the EDM space to help successfully integrate it with your enterprise.

Driving enterprise information value through Information Governance.

Delivery of an Enterprise-wide Information Governance (IG) program is approached through the development of an IG Charter, an IG Framework and an IG Roadmap.

The IG Charter sets the direction for Information Governance, based on business needs and the strategic objectives of the business. This includes the organisational context, scope of the program, management commitment, roles and responsibilities (including the program owner), business and legal issues.

The IG Framework defines the enterprise requirements across all components of IG, to meet the strategic business requirements.  This can include the current state using IG Maturity Models, and the business impact of current state including costs and risks. It will define relevant stakeholders including stewardship and accountability for the organisation’s information assets, roles and responsibilities, objectives, vision and program scope.

The desired future state is also documented as well as the different information lifecycles across various information groups including policies, information security and privacy, information quality, information architecture, classification and metadata, monitoring and auditing, the development policies framework and the success metrics for the program.

The IG Roadmap defines the initiatives that need to be performed and the timeline required to embed the IG Framework and improve IG maturity. This takes a long-term strategic view. The Roadmap provides the path forward for the organisation – how to move from the current state to the future state, including milestones and deliverables.

The Roadmap includes development of IG policies, standards and procedures. It is important to understand that policies and procedures drafted in a vacuum will not reflect business reality, so all key stakeholders should be involved in the drafting and/or review, – including users.

Building the Pathway for maximising the value of your Information.

As your organisation’s information grows, so too do your challenges with data structure and interoperability across data sets and systems.  Your users’ inability to find the information they need in a timely manner, or information whose reliability or currency they can trust, can result in a lot of re-work and inefficient processes.  This also impacts compliance requirements that cannot be fulfilled because the required information cannot be organised and presented. Similarly, technological innovation projects that promise significant process improvement benefits are stymied because the data sets are siloed across systems and not aligned to one another.

An enterprise-wide information taxonomy and metadata model will align the data structures across your systems. Such alignment will enable the users to search and retrieve the right information at the right time, ensure that compliance obligations are fulfilled and facilitate technological transformation projects.

These challenges can be resolved by using our industry expertise and knowledge of specific systems to develop information classification schemes and metadata models that reflect your business functions and processes and implement these across your business solutions.

“Our partnership with Astral delivers a depth of information management (IM) expertise that was previously not available to the business. Astral supports us to successfully drive value from our enterprise information to deliver positive business outcomes, whilst importantly uplifting internal IM subject matter expertise via their integrated team approach. Astral are currently rolling out our controlled documents framework across our global operational sites”.

Information Governance Lead – Global Mining Services Organisation

Enterprise Controlled Document Framework

Controlled Documents are reference documents which, through the course of their lifecycle may be reviewed, modified, and distributed many times. Examples of controlled documents include: technical drawings, specification procedures, data-sheets, contracts, application forms and plans.

Business Challenges

From an enterprise perspective, organisations use controlled documents (such as Policies, Procedures and Work Instructions) to drive standard, authorised and consistent behaviours across the company. Organisations requiring ISO 9000 certification and managing Quality Management Systems have a requirement to maintain documented information to the extent necessary to support the operation of processes and retain documented information to the extent necessary to have confidence that all processes are being carried out as planned.

Business Solution

The purpose of the Controlled Documents quick start framework is to enable and manage the lifecycle of controlled documents within all areas of the business. The solution provides a functional structure and quick-start workflow process to manage the lifecycle of controlled documents.

The framework design (product agnostic) provides the following:

  • Folder structure driven by core business functions
  • Simple controlled document framework (document types, review periods, approval history)
  • Approval workflow
  • Identified custom control types to facilitate extension of framework

Business Benefits

  • Easy to use including, automated document classification, consistent process and tools for business and a standard set of document types
  • Easy to link to latest released version to support key activities in the asset management lifecycle
  • Framework enables adoption across all areas of the business, and provides extensions to meet unique IM / safety requirements
  • Different areas of the organisation can adopt framework at different stages

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